In accordance with College policy, individuals eligible for Dorm Crew/HAA employment and on-campus housing must be current Harvard College undergraduate students in good standing who are not on Leave of Absence/Required to Withdraw for either the Spring or Fall 2019 term. 

The status of all applicants will be reviewed by the Dean of Students Office.  Unfortunately, if you are deemed ineligible to be on campus, you will not be able to work or receive housing. If you are unsure of your status, please contact your Resident Dean for assistance. 

The Dean of Students Office manages SCU & Reunions housing assingments. The Office of Housing and Residential Life will email all participants with their temporary housing assignment before the term-time moveout deadline. Neither Dorm Crew nor the Harvard Alumni Association has information regarding the location of housing assignments or the time at which the email will be sent.

In accordance with College policy, temporary on-campus housing is available only to SCU & Reunions participants who are College undergraduate students in good standing and who are not on Leave of Absence/Required to Withdraw for either the current spring or upcoming fall term. The status of all applicants will be reviewed by the Dean of Students Office.  If you believe your circumstances warrant an exception, contact your Resident Dean for assistance.

Dining halls are open only to seniors during this time, and no meal plan is available.  Some meals are provided while you are working reunion week jobs. A $50 crimson cash stipend is provided to assist with meals each week you are participating in SCU & Reunions.

All student employees hired by Dorm Crew and the Harvard Alumni Association for Spring Clean-Up & Reunions positions must commit to the following scheduling requirements:

• If you plan to work during the first week, you are required to work every weekday (Monday through Friday) from 8:00am to 5:00pm with an hour lunch break from 12:00pm to 1:00pm (May 18-May 22)
• If you plan to work during the second week, you must work for the entirety of first week and for the entire duration of all assigned shifts during reunion week (second week). Hours for reunion week are variable, but all students are expected to remain on campus through Sunday, May 31.
• There will be a mandatory training for all jobs with the Harvard Alumni Association.
• If you plan to work during the third week or later, you are required to work every weekday that you remain on campus from 8:00am to 5:00pm with an hour lunch break from 12:00pm to 1:00pm. You may end your participation with Spring Clean-Up & Reunions at any time after May 31.

If you are unable to commit to these scheduling requirements, you will be ineligible to participate or receive housing with Dorm Crew and the Harvard Alumni Association.

During Spring Clean-Up & Reunions, approximately 500 student employees prepare campus for Commencement, support reunion week events, and provide a variety of hospitality, housing, and guest services to the 30,000+ students, family, and alumni on campus to celebrate Commencement Week. Absences during this time are not only disruptive to these operations, but they compromise Dorm Crew and the Harvard Alumni Association’s ability to maintain a robust emergency response plan that can support a group of 500 students living in College housing out-of-term. Therefore, there are very limited exceptions to the attendance and hours requirements:

• Absences will be granted only for academic commitments, medical emergencies and illness, family emergencies, religious observance, and other serious, unforeseen extenuating circumstances.
• Allowances will not be made for non-urgent appointments, family trips, athletic commitments, extracurricular commitments, and other foreseeable conflicts.
• All absences must be pre-approved by Dorm Crew and/or the Harvard Alumni Association. If you believe you have a special circumstance that warrants consideration during Pre-Commencement Week or Commencement Week, you will need to email DormCrewSCU@harvard.edu and collegereunions_haa@harvard.edu detailing situation. Any unexcused or unapproved absences may render you ineligible to participate and receive housing for the remainder of Spring Clean-Up & Reunions.

Once you submit your application, you will receive an automated email confirming receipt along with a copy of your application for review. We know summer plans often change, so you have the option to update your applicant information at any time (i.e. the dates you plan to work, whether you need housing, etc) by emailing DormCrewSCU@harvard.edu. Within 2 business days of receiving your application, we will email you with instructions for completing any relevant hiring paperwork.

You must complete your hiring paperwork in advance of Spring Clean-Up or you will be ineligible for housing and unable to begin working. There are often unexpected delays in processing paperwork, so submit your documents as soon as possible (even if you think you might change your mind about working SCU).

To ensure timely receipt of your paychecks, we strongly recommend that you set up mail forwarding and direct deposit.

Set up Mail Forwarding

• Paychecks may be lost in the mail if you do not set up a summer mail forwarding address before campus mail service ends.
• It can take Harvard Payroll up to 12 weeks to re-issue missing paychecks.

Set up Direct Deposit

Even if you set up direct deposit, Harvard Payroll will always issue your first check as a paper check mailed to your campus address.

 

Yes, many students—especially graduating seniors—choose not to begin working for Spring Clean-Up until the third week (Post-Commencement). Keep in mind, however, that you are only eligible for temporary housing through Dorm Crew while you are working for Spring Clean-Up; Dorm Crew does not provide housing during Pre-Commencement Week and Reunion Week to employees who do not begin working until Post-Commencement.

Each May, more than 30,000 students, families, and alumni take part in Harvard Commencement and Reunion activities. During this time, Dorm Crew and the Harvard Alumni Association hire over 500 undergraduates to support these events in a variety of roles. 

During the first week of Spring Clean-Up, teams led by Dorm Crew captains prepare the dorms for Harvard reunions. During the second week, students have the opportunity to engage and network with alumni while supporting reunion and commencement events across campus. In the weeks following Harvard Reunions, Dorm Crew prepares campus for the arrival of Harvard Summer School.

If you already receive direct deposit from another Harvard University department job during the current academic year, then you will be paid via direct deposit for any hours worked with Dorm Crew and the Harvard Alumni Association. 

If you are hired for the Children's Program through Legacy Child Care, you will receive a separate paycheck for this time. Legacy Child Care is not a Harvard University department.

If you worked for another Harvard University department this academic year, your I9 should be on file and you do not need to submit another one for SCU & Reunions. If you worked a previous year, your I9 may not be on file and you should submit it again for SCU & Reunions. We will notify you if you need to complete an I9.

The easiest way to receive your paycheck during SCU & Reunions is via direct deposit, as student mail centers will be closed.

After you successfully set up direct deposit in Peoplesoft*, the first check you receive will still be a paper check, so working before SCU begins helps you receive that paper check at your student mail box before it closes for the academic year. Additionally, the work offered will be helping with key tasks to prepare for SCU & Reunions, so your contributions will go a long way to making SCU and Reunions go smoothly. Please ensure that you set up direct deposit online before doing any Dorm Crew work.

If you already receive direct deposit from either a term time Dorm Crew job or another on-campus Harvard University job, this step is not necessary as you will continue to receive direct deposit payments.

*Note - You will only have access to Peoplesoft after your hiring paperwork (I9 and TR) is complete.

For questions about Children's Program and Driver positions, please email collegereunions_haa@harvard.edu.
For all other questions, please email DormcrewSCU@harvard.edu.